Annual Meeting –
February 18, 2004 –
JEB Stuart High
School – Little Theater
meeting was called to order at 7:40 p.m. by the LBA President, George McLennan.
After opening remarks and general announcements were made, Mr. McLennan
introduced the LBA Board of Directors in attendance. They are: Uri Arkin,
Karen Wehner, Regina Derzon, David Feld, Peter Walker, Diane Davidson and David
Dale. Frank Aukofer, Mac Canter and Bob Foster were not present.
McLennan introduced the ten candidates for the 2004-2006 LBA Board of
Directors. The incumbent members are Uri Arkin, Karen Wehner, George McLennan
and Diane Davidson. Other candidates are David Goslin, Kevin Howe, Frank
Johnson, Burma Klein, Shirley Timashev and Heather Thomas.
Mr. McLennan presented the President’s Report in which he
gave an overview of the accomplishments during the past year. The report
(detailed by committee with committee chair in parenthesis) is as follows:
(Dale) – David Dale, Kevin Howe and Eunice Murray comprise the Architectural
Review Committee. They are working to be proactive and assist people in the
planning stages of their projects. Homeowners undertaking projects without ARC
review continues to be a problem. The Board and Committee will begin
considering assessing fines to bring this under control.
and Security Watch (Walker) – Pete Walker has worked hard to restart the
Neighborhood Watch program but needs more support from the community to make
this happen. He also started the Lake Watch program for which Tom Talleur,
Seth and Diane Davidson and Brian Tawney are volunteering.
Quality (Davidson) – Diane Davidson held a very successful hazardous waste
clean-up day. Committee member Betsy Washington is working to gain more
knowledge on the beaver population at Lake Barcroft. We will review our
current beaver policy once additional information is gained. Diane has also
played a key role in the WID/LBA task force as LBA’s WID liaison.
and Audit (Wehner) – Karen Wehner has overseen the recently-completed audit of
LBA’s financial records. We continue to seek alternatives to LBA’s liability
insurance and many hours have been spent on this project.
(McLennan) – George McLennan has been acting chair of this committee. Mike
Niebling assumed the responsibility of oversight after the death of Ernie
Rauth. Mike has set an ambitious agenda for maintenance and improvement of the
beaches and common grounds. A portion of the Parcel A property will come under
LBA care this year and we will have to build a hiking path. This requirement
is part of the Parcel A agreement and the cost will come out of the fees paid
by the new homeowners in that area.
(Canter) – Mac Canter has no special projects this year but has always been
available when needed to address legal issues in the community. Committee
member Garrett Green (also an attorney) has been very helpful as well.
(Derzon) – Regina Derzon responded to LBA’s change in status to a true
homeowner’s association by leading the effort to develop a disclosure packet
(as required by law) which must be provided to prospective home buyers by the
home seller. She will continue to improve the monitoring of home sales to
track transfer fees and changes in membership. An improved coordination
between the LBA Lake Manager’s office and the Newcomers Club is an integral
part of this project. Along with Board member Karen Wehner, Regina will
develop formal procedures for collecting unpaid fees owned to LBA.
(Aukofer) – A new newsletter team has published the best newsletter this
community has ever seen and has also broken even financially for the first
time. The committee will publish a new phone directory and a separate
community handbook. With the revision of the handbook, the community rules
will be updated with input from the entire community on proposed rule changes.
Volunteers will be sought for this task.
LBA webmaster, Charles Turner, has devoted many hours rebuilding and greatly
expanding the community website. Additionally, Lake Link (the community
listserv) has over 680 subscribers.
Events (Arkin) – Uri Arkin did a first rate job in organizing some of the
largest and most successful events for our community.
Water Safety/Beach Maintenance
(Foster) – Bob Foster served for 7 years as chair of this committee and did an
outstanding job. The next committee chair will be charged with the
responsibility of finding a replacement for Water Safety Supervisor Kevin Hardy
who has served the community for 16 years.
Other Committees and/or Projects –
Innovative Concepts Committees:
Community Center Feasibility Study
– Mike Spivey, David Dale, David Feld and Christy Herz conducted a feasibility
study last year to determine whether a community center is a feasible
undertaking and an idea with merit. Their initial findings seem to indicate
this is so and they will be refining their initial study and exploring
practical alternatives under the guidance of David Dale.
Neighbors Helping Neighbors
(Sebolka) – Jim Sebolka worked very hard to develop a program that will foster
independent living. He continues to work on this project despite the
Toddler Playset (Pabliona) – Ginger
Hays and Chris Pabilonia, along with other volunteers, raised approximately
one-third of the cost of buying and installing a toddler playset at Beach 3.
They also contributed a lot of the installation labor.
Traffic (Jafari/Waters) – Moe
Jafari began the work of the committee and George Waters assumed the
responsibility later. The committee is looking for ways to reduce speeding
within the community. An initial report and recommendations will be presented
to the LBA Board during the next few months.
Lake Barcroft Foundation – The
Foundation Board (the officers of LBA) will review the mission and funding of
the Foundation this year.
Task force for the Community Future (established by David Alne and George
McLennan) has completed its work. The first and most significant
recommendation was to establish a community inclusive process for appointing
new WID Trustees. The new process was implemented last fall with the selection
and appointment of Charles de Seve as new Trustee. The Task Force issued it
final set of recommendations in December and these were reported in the
February 2004 newsletter.
month, LBA and WID will establish a joint Improvements Committee to oversee
maintenance, improvements and other matters related to common property. This
combined effort will give us a more integrated and effective approach to
planning and implementing community projects.
the WID/LBA Task Force will establish a small joint committee to re-evaluate
the 1973 easement granted to WID by BBI with the goal of updating and
clarifying it as appropriate.
Ms. Wehner presented the Treasurer’s
Report in which she expressed gratitude to Ivan Selig and his staff for their
assistance with the financial recordkeeping and preparation for the audit
process. She reviewed the 2003 financial report (copy attached as permanent
record) which indicated a net income of $310.46 for the year ending December
Wehner also reviewed the 2004 proposed budget (copy attached) which includes a
WID subsidy (for designated expenditures) of $40,000. The proposal also
assumes the $20 fee increase is passed by the membership.
Wehner reviewed in detail the three reserve funds established by the
Association – Contingency Fund, Asset Replacement Fund and Capital Improvements
Fund – and presented a comparison of the 2003 and 2004 actual and projected
amounts for each fund (copy attached).
de Seve presented the report of the Watershed Improvement District. He
acknowledged the hard work of his fellow Task Force members Sammie Guy, Diane
Davidson, Pat Devito, Bruce Powers, George Waters and Sam Rothman.
de Seve discussed the lack of success of the debris diverter on Tripps Run
(above Potterton Bridge). He said methods for this problem were continuing to
be examined. He addressed the oft-asked question “If the bonds are paid off,
shouldn’t we stop paying the WID tax?” Bond retirement was a small portion of
the WID budget (lately, about 13%). The necessity for maintenance of the dam
and continuous water quality monitoring (and treatment) are essential
priorities of the WID.
de Seve reported the dam release mechanism is now electronically-controlled and
should prevent any future occurrence of the lake getting too high before the
water level is lowered. Additionally, a new boom in front of the dam is being
installed due to the old boom being damaged. He announced the next annual WID
meeting is in April and a notice will be distributed to the community. He also
announced the results of the recent testing of the fish in Lake Barcroft will
be publicized soon.
Update – Carol Donlan told the audience
that a directory update form would be sent to them soon and it needs to be
returned quickly to ensure the timely production of an updated LBA Directory.
She explained that the Directory (addresses, etc.) would be a separate document
from the Community Handbook (rules, bylaws, etc.). The Directory will be published
February 2004 edition of the LBA Newsletter will begin the second year of the
new format and new staff. She expressed that help is needed in various areas
of newsletter production. These include help with the “Milestones” feature,
additional writers, another camera person and a nature writer. Ms. Donlan
expressed her appreciation to Chris and Vince Lawson for their success in
obtaining advertisers and to Ellen Feldstein, who serves as the Associate
Editor of the newsletter.
Review Committee –David Dale, ARC Committee
Chair, discussed the recent amendments to the Chesapeake Bay Preservation
Ordinance and their effect on some homeowners in Lake Barcroft. Detailed
information can be found on-line at www.fairfaxcounty.gov/dpwes
or by calling the Fairfax County Office of Public Affairs at 703-324-3187. The
amendments Resource Protection Areas (RPAs) around all water bodies with
perennial flow. Lake Barcroft is such a body of water. Mr. Dale advised each
property owner to determine whether his/her property is a designated RPA and to
follow-up on the regulations relating to such status.
Committee – Committee chair George Waters stated
that the basic goal of the Traffic Committee is to get people to drive more
slowly around the community. The committee is gathering information about
options for controlling speed and will report to the community at a later date.
He also requested additional people to serve on the committee.
Parcel A Update
McLennan stated that home construction has not yet begun on the twelve Parcel A
Questions and Additional Comments from Community
de Seve acknowledged the work two additional WID trustees – Tony Bracken and
Pete Silvia – and expressed his gratitude.
McLennan announced the results of the 2004 LBA Board of Directors election.
Each newly-elected person will serve a two-year term which will expire in
February of 2006. They are: Shirley Timashev, Uri Arkin, Kevin Howe, David
Goslin, Karen Wehner, Diane Davidson and George McLennan. They join (or
re-join) the other board members whose terms will expire in February, 2005.
results of the vote on the dues increase of $20 was 243 voting “yes” and 25
voting “no” – with the dues increase – effective January 1, 2004 (retroactive)
meeting was adjourned at 9:40 p.m.
Regina Warner Derzon