MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF DIRECTORS
July 10, 2002
The meeting of the Lake Barcroft Association (LBA) was called to order at 7:39 PM by President George McLennan at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors George McLennan, George Waters, Karen Wehner, Barbara McGrew, Frank Aukofer, Mac Canter, Bob Foster, Diane Davidson, Peter Browne, Sue Nixson and Peter Walker. Also present were Improvements Committee Chairman, Ernie Rauth,WID Operations Manager, Stuart Finley, and Chris Lawson, Lake Manager.
The minutes of June 12, 2002 were approved as corrected. Bob Foster agreed to take the minutes at the August Board meeting and to act as LBA Secretary until Barbara McGrew returns from vacation on September 10.
INNOVATIVE CONCEPTS: Delayed at this time.
NEWCOMERS WELCOME: Karen discussed having a coffee/reception/orientation for new residents. Its purpose is to welcome them and to explain the community's rules. Therese St. Hilaire has offered her home for the meeting. Light refreshments will be served. The meeting is scheduled for Sunday, July 23 at 3 p.m. George W. made a motion to proceed with Karen’s idea to hold the event. Seconded by Diane. Passed.
Karen distributed a sign up sheet so that Board members could volunteer for various tasks relating to the reception.
RESERVE STUDY: Karen stated that the finance committee has been working on how large a reserve we should maintain. The committee will continue with its work and is meeting again on July 25. Karen asked the Board to consider having a special meeting to discuss the matter. The Board agreed to hold such a meeting. Dates for it are being considered.
REQUEST FROM THERESE ST. HILAIRE: There was a discussion of a memo from Therese to the Board suggesting that community members who might not be able to volunteer, but who still want to contribute in some way, be encouraged to give money. No action was taken.
POTTERTON REQUEST: There was a discussion of a request from a resident of the Malbrook subdivision to join Lake Barcroft Association. Stu Finley and other long-time residents explained why this was not possible. A polite refusal will be drafted by George Waters.
THANKS TO AMON NIXSON: A motion to thank Amon Nixson for all his hard work on the July Fourth fireworks, in addition to other contributions to the community, was made. Passed.
George Waters and Frank Aukofer will work on the wording and production of a "resolution of appreciation" to be presented to Amon.
WID REPORT: Stuart Finley reported that the Potterton Bridge project is moving along nicely and is 30-35% completed. Following completion, the channel will be dredged, and the debris diverter will be installed.
The EPA 319 Grant program is concluding. In lieu of a traditional written final report, a CD-ROM is to be issued with all the required data on it. One thousand of these will be produced, enough to furnish to interested community members upon request.
The four 28-year-old cylinders in the Barcroft dam have been refurbished at a cost of approximately $30,000. This was a much simpler and cheaper process than replacement of the cylinders would have been.
Godzilla II will be in operation some time in the next few months. It is undergoing final welding and pressure testing.
The Board is invited to tour the dam in order to better understand its operation. Date to be determined. The tour will take 60-90 minutes, and will start at 5 p.m.
IMPROVEMENTS: Ernie Rauth reported that Swift Island has been manicured and that a rock for the placement of a plaque has been selected.
There has been a problem with people putting their after-party trash in the Women's Garden trash bins. Ernie suggests placing something on Lake Link about this.
The pier at Beach 2 has been stabilized, but it needs to be replaced by next year.
General maintenance has been completed twice this month.
At Beaches 3 and 4, signs have been put up: Danger: Deep Water.
The gazebo at Beach 5 will be repainted (to cover graffiti).
A painter has been notified about touching up the lifeguard stands. Peter Browne mentioned that the stand at Beach 3 is rickety and needs repair or replacement.
The bolts on the swing set on Beach 3 have a tendency to loosen, and they now are fixed permanently.
Grass has been cut on Beaches 3 and 5.
PARCEL A: George Waters reported that Atty. Chadwick is in the process of investigation some unresolved issues in the deed as currently proposed.
EVENTS: Sue Nixson reported that there is a bus trip to Vintage Virginia scheduled for August 18.
The Labor Day Games will be on September 2. Again, Joe Pisciotta is in charge. There is a meeting of interested volunteers at his house on Monday, August 19 at 7 p.m.
George McLennan mentioned that Sue and Amon hosted a terrific barbecue on Beach 5 to thank the volunteers for the Ice Cream Social and July Fourth. He thanked the Nixsons for the barbecue.
SECURITY: Pete Walker reported on the Neighborhood Watch meeting with police for Mason District. Although there were no forced entries last month, in the past, robbers have cut electric lines to disarm residential security systems. He also heard a presentation on a special new kind of armored glass which is extremely difficult to break.
A discussion ensued about how to recruit volunteers for Neighborhood Watch. Some suggestions included personal phone calls and taking out a full-page ad in the Barcroft newsletter. The question of whether beach captains would be more effective also came up. No action was taken.
BEACH AND WATER SAFETY Bob Foster gave the report, which included problems with a BB-gun-firing barge, another found goose head, and teenagers starting a fire and dumping trash on Beach 5. Kevin Hardy, Water Safety Supervisor submitted a detailed report in writing to the Board.
There was a discussion about dedicating one of DelFino's staff to the Beaches. This could probably be done within the confines of the existing budget.
PUBLICATIONS/NEWSLETTER: Frank Aukofer reported on the streamlining of the Newsletter printing operation. He also envisions building a volunteer staff of community reporters with regular "beats." The Board is considering whether or not it wants a reporter to cover Board meetings or if the President's Report and the publicaton of the minutes are sufficient.
MEMBERSHIP: George Waters reported that there are 1,016 members, five non-members, one partial payer, and ten outstanding transfer fees.
TREASURER'S REPORT: Karen Wehner's report was accepted as written.
The meeting was adjourned at 10:03 p.m.
1. Set date for Board special meeting on reserve fund. MCLENNAN and WEHNER
2. Set date for Board tour of dam. MCLENNAN in consultation with FINLEY
3. Draft and produce resolution of thanks for Amon Nixson. AUKOFER and WATERS
4. Put something on Lake Link about not dumping trash at Women's Garden. MCLENNAN
5. Pier at Beach 2 needs to be replaced by next year. RAUTH/MCLENNAN/LAWSON
6. Check on situation with rickety lifeguard stand at Beach 3. RAUTH
7. Letter to person denying request to join LBA. WATERS
8. Response to Therese St. Hilaire. MCLENNAN