MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF DIRECTORS
October 9, 2002
The meeting of the Lake Barcroft Association (LBA) Board of Directors was called to order at 7:40 p.m. by President George McLennan at 6423 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors McLennan, McGrew, Davidson, Browne, Foster, Walker, Canter, Nixson, Waters, and Green. Also present were WID Operations Director, Stuart Finley; Lake Manager, Chris Lawson; and ARC Committee member, Kevin Kampschroer.
The July and September minutes were approved as amended.
Reorganization of the ARC: Garrett Green reported that the newly-constituted ARC Committee held its first organizational meeting. The Committee would like to institute the following:
Residents complete applicable forms in all cases.
ARC meetings will be held often enough to give more timely, more consistent responses.
Current guidelines need to be reviewed and reworked so that they are practical, usable, and enforceable when necessary. The ARC should not have, as part of its charge, areas which it and the Board are unwilling to enforce.
WID Report: Stuart Finley reported on the progress of the Potterton Causeway Bridge. The crew has left the water really clean. It is possible that the bridge will be open to traffic in early November.
2003 Budget: Right now, we have a $35,000 deficit. Board members with committee budgets should report to Karen Wehner additional changes to be made. The November LBA Board meeting should include a line-by-line examination of the budget. The Board needs to discuss the relative importance of capital improvements and operating expenses in this deficit situation.
Nominating Committee Update: Postponed.
Status of Association Fee Payments: See printed documents.
Innovative Concepts: George McLennan reported that there will be two organizational committee meetings on November 6 at 7:30 at the Belvedere School. The committees will be given their charges/charters. They are the Feasibility Analysis for a Community Center Committee and the Quality of Life in Our Community Committee.
Agenda for the Next Civic Affairs Meeting: George McLennan shared this with the Board.
School Trips on Barcroft Property: The Board discussed the pros and cons of such visits.
Community Watch/Security (Pete Walker): The visibility of patrol boats with signs is really working well. Reports on incidents in the community need to be updated. Volunteers for Neighborhood Watch are still needed. It was suggested that Pete include a more detailed description about what the tasks and time commitments are in his next solicitations.
Water Safety/Beach Maintenance (Bob Foster): Bob went over the budget for this item with Kevin, who says he can live within the proposed budget for next year. The Board discussed the possibility of closing Beach 5 for swimming permanently and reducing the hours on the other beaches, especially Beach 1 and 2. Perhaps 12 to 7 rather than 10 to 8 would do. The relative merits of "Beach Closed" and "Swim at Your Own Risk: signs were discussed.
Painting will be added to Spring cleanup.
Improvements (George McLennan): The 5-year plan is 75% completed. The maintenance jobs done by Ernie Rauth still need to be staffed.
Parcel A Update (George Waters): Phase II (transfer to LBA) hasn't happened yet. They're aiming for Oct. 23.
Environmental (Diane Davidson): LBA needs to come up with a response to the WID's offering of space in their new building. Meeting room? Classroom? Community room? Storage of e.g., fireworks gear, signs? What about easements, security? To be discussed at November 6 committee meeting.
The legal arrangement between the WID and LBA which was crafted in the early 70's needs to be looked at and updated. Diane and Stuart have agreed to begin conversations about this process.
George Waters announced and requested volunteers to help with the boat auction, 10 a.m. Saturday at the WID Compound.
The meeting was adjourned at 10:45 p.m.