MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF DIRECTORS
March 12, 2003
The meeting of the Lake Barcroft Association (LBA) was called to order at 7:36 PM by President George McLennan at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors George McLennan, Karen Wehner, Frank Aukofer, Peter Browne, Ralph Smalley and new Board members Regina Derzon, Uri Arkin, David Dale and Peter Walker. Also present was lake resident Chuck Turner who maintains the LBA website. Diane Davidson was absent because she was representing the Board at a WID meeting.
The minutes of February 11, 2003 were approved as corrected. The minutes from the annual LBA meeting of March 6, 2003 were approved as presented.
George asked Board members to introduce themselves for the new members.
The agenda was reviewed.
ELECTION RESULTS: George reviewed with the Board the election results from the recent annual meeting. Re-elected were David Feld, Mac Canter, Frank Aukofer. Newly elected were Peter Walker, Regina Derzon, David Dale and Uri Arkin who is filling Barbara McGrew’s remaining one-year. Current Board members with one year remaining on their term are George McLennan, Karen Wehner, Ralph Smalley, Peter Browne, Diane Davidson and Bob Foster.
ELECTION OF OFFICERS: Karen Wehner made a motion that George McLennan should remain as President, seconded by Peter Browne. All voted in favor. Karen made a motion that David Feld should remain as Vice President, seconded by Frank. All voted in favor. Frank Aukofer made a motion that Karen should remain as Treasurer, seconded by Peter. All voted in favor. Karen made a motion that Ralph Smalley be elected as Secretary, Frank seconded. All voted in favor.
COMMITTEE ASSIGNMENTS: George stated that old Board members elected to stay with their previous committee positions. The committee members are as follows:
Architectural Review Committee, David Dale; Community Watch/Security, Peter Walker; Environmental Quality, Diane Davidson; Finance/Audit, Karen Wehner; Improvements, George McLennan – acting; Legal, Mac Canter; Membership, Regina Derzon; Publications, Frank Aukofer; Special Events, Uri Arkin; and Water Safety/Beach Maintenance, Peter Browne, Chair and Bob Foster, Co-Chair.
REVIEW OF CALENDAR: A copy of the Calendar of Events for the year 2003 was distributed and George reviewed March and April items to be completed.
SPECIAL EVENTS: Uri stated that he would be working on upcoming events.
TREASURER/FINANCE & AUDIT: Karen gave a brief history on the audits performed in the past and added that an audit for 2001 and 2002 would be done together. She is still looking for auditors and has sent out some letters.
SECURITY: Pete Walker reported that he has twenty-two people interested in helping with the Neighborhood Watch but would like to get someone from the three sections to be in charge.
PUBLICATIONS: Frank called attention to his written report. Frank stated that the telephone directory needed to be updated. He informed the Board that the committee decided to increase the advertising in order to cover the costs of production. They want to establish a separate book that would include the covenants, bylaws, etc. and call it a governance handbook. Ralph discussed his previous booklet about friends versus friends and suggested that the committee might want to incorporate information from it into their publication.
Karen suggested that in addition to any Milestones articles that appear in the newsletter, whenever there are enough new residents the newsletter could include a page listing names, address, phone numbers, email. Residents could pull out the page and place it in the telephone directory, so that they have up to date information during the intervals between the printing of new directories. It was felt that this could be done every three to four months.
The meeting was adjourned at 9:12 PM.