MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF
August 13, 2003
The meeting of the Lake Barcroft Association (LBA) was
called to order at 7:40 PM by President George McLennan at 6425 Lakeview Drive,
Falls Church, Virginia. Those present were LBA Directors George McLennan,
Karen Wehner, Regina Derzon, Bob Foster, Uri Arkin, Pete Walker, Frank Aukofer,
David Dale and Diane Davidson. Other guests included community maintenance
coordinator, Mike Niebling. Board members not present were David Feld, Ralph
Smalley, Peter Browne and Mac Canter.
The minutes of July 9, 2003 were approved as presented.
CALENDAR REVIEW: The calendar was reviewed and updated.
ACTION ITEMS UPDATE: Action items were reviewed. Bob Foster
informed the Board that the boat auction would be held Sept. 13 at the WID
compound. Boats will be available for viewing from 9-11 AM and the auction will
start at 11.
SIGN FOR RAUTH ISLAND: The motion to officially name the
small island near the Potterton bridge was tabled.
NOMINATING COMMITTEE: George offered the Woman's Club and
the Newcomers Club an opportunity to participate more directly in the selection
of LBA Board candidates for the 2004 election. Each club will name one member
to staff the nominating committee. He will name the committee members before
the end of the month.
WATER SAFETY SUPERVISOR: George informed the Board that
Water Safety Supervisor Kevin Hardy has decided to leave his position at Lake
Barcroft after 12 years of service. Bob felt we would need to recruit a new
water safety supervisor by February at the latest. Bob will undertake a salary
survey of similar positions in the region to assess our current pay scale and
report back to the Board.
WID TRUSTEE NOMINATING COMMITTEE: The agreement between the
WID and LBA implementing a procedure for nominating WID trustees has been
signed. Karen moved that George and Diane be the LBA representatives on the
WID nominating committee. Seconded by David Dale. All in favor. Charlie Cooper
and Pete Silvia are the WID representatives on this committee. There will be a
notice in the next newsletter advising persons interested in serving in this
position to contact a committee member.
STUART FINLEY: There was some discussion of options to honor
Stuart Finley. Tony Bracken will chair a committee to review several options,
including a Northern Virginia Soil and Water Conservation District request to
plant a tree in the community in honor of Stuart. LBA Improvement Committee
members will serve on Tony's committee.
TRAFFIC COMMITTEE RECOMMENDATIONS: George presented three
recommendations from the traffic study committee. 1) Request that VDOT place a
stop sign and a crosswalk on Waterway Drive at Beach 3. 2) Request that VDOT
place a stop sign and a crosswalk on Lakeview Drive at Beach 2. 3) Request VDOT
place a stop sign or speed hump on Beachway Drive near the downhill end of
Edgewater Drive. Motions were passed to support recommendations 1 and 2.
Regarding recommendation 3, the Board approved a motion by Uri and seconded by
Diane requesting that the traffic study committee consider signage such as
"$200 fine for speeding" or "pedestrian crossing ahead." All voted in favor.
The Board also requested that the committee meet with VDOT to solicit their
recommendations for reducing speed including a specific recommendation for
placing a stop sign.
A motion was made by Uri to accept #2 that also involves
placement of a stop sign and a crosswalk at Beach #2. Seconded by Diane. All
in favor. Suggestion to #3's suggested was denied at this time. Uri made a
motion to send this back to the committee to check with VDOT to check about
location and to consider signage. Seconded by Diane. All in favor.
ENVIRONMENTAL QUALITY: Diane presented her plan for
establishing permanent subcommittees under the Environmental Quality Committee.
The subcommittees would include wildlife (geese, beavers and mosquitoes),
pesticides, the Barcroft forest, wild life education. Diane would also like to
establish an annual environmental quality event and is planning a
"Hazardous Waste Collection Day" that will be held on Saturday,
SPECIAL EVENTS: Uri reported that the Labor Day games are
on track for September 1st with Joe Pisciotta leading the organizing
TREASURER'S REPORT: Karen reported that we have been unable
to find liability insurance for less than we are currently paying. The audit
continues and should be completed shortly. Karen asked the Board to come to
the next meeting with their 2004 budget proposals for the upcoming year.
SECURITY: In response to some of the recent disturbances and
incidents of vandalism Pete has personally been patrolling Beach 5. There have
been no further incidents since he started. He added that we have been unable
to get as many security patrols by off-duty police officers as we would like
this season. Karen suggested contacting the sheriffs department to determine if
they might be available for patrols. Pete has been in touch with a private
security company that offers a service, which could be very cost competitive
with our current service. George suggested having someone come out to the
community to give an official proposal so that they could see what was
involved. Uri inquired about the possibility of installing sensor lighting for
the beach areas. George indicated that a security study done approximately
three years ago made a similar recommendation that was never implemented. He
will pass a copy of that study to interested Board members. Diane suggested
taking photographs of trespassers as a means of making positive identification.
Pete has authorized four patrol officers to use the beaches.
WATER SAFETY/BEACH MAINTENANCE: Bob reported that he expects
to come in just under budget.
ARCHTECTURAL REVIEW COMMITTEE: David reported that he is
working on a second article for the upcoming newsletter. He added that 10
applications have been submitted and six have been reviewed with one being
denied. Except for a short period when the ARC was short one person, the turn
around time for applications has been averaging approximately three weeks.
PUBLICATIONS: Frank has received bids on printing the next
revision of the community telephone directory and is considering options for
page layout. Newsletter advertising sales is going well and he does not
anticipate needing significant subsidy from LBA.
MEMBERSHIP: Regina discussed the membership fee past due
list and will prepare letter to each family demanding payment. She has also
prepared a very rough draft of a homeowners association disclosure packet and
will be providing the Board with a more polished version by the next meeting.
LEGAL: George reported that we have not heard back from our
attorney regarding the Virginia Homeowners Association law but that we should
have an answer shortly.
IMPROVEMENTS COMMITTEE REPORT: Mike Niebling reported that
maintenance costs are running somewhat above last year. This is due in part to
the extra grass cuttings required because of the weather. He added that new drain
lines at Beach 5 have been installed which appear to be working well. The new
playground equipment has been installed at Beach 3. The Beach 2 parking lot
cost approximately $1,000 for gravel to have been spread in the parking area.
The cost was considerably less than anticipated due to a lot of help from the
WID with the initial cleanup. Mike also reminded the Board that plaque honoring
Lloyd Swift was still not been installed on Swift Island. He would like to move
forward with this as soon as possible. He also reported that the Aqua Terrace
entrance sign was in need of repair and would soon need to be replaced.
The meeting was adjourned at 10:15 PM.
Respectfully submitted by,
Chris Lawson, Lake Manager