MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF
March 10, 2004
The meeting of the Lake Barcroft Association (LBA) was
called to order at 7:33 PM by President George McLennan at 6425 Lakeview Drive,
Falls Church, Virginia. Those present were LBA Directors George McLennan,
Regina Derzon, Dave Goslin,Uri Arkin, Frank Aukofer, Pete Walker, Kevin Howe,
Shirley Timashev, David Dale and Diane Davidson. Board members not present
were Mac Canter, Karen Wehner and Bob Foster. Lake residents David Goslin,
Jr. and Scott Kalkwarf were also present.
The minutes of February 11, 2004 were approved as corrected.
ELECTION RESULTS: George read the results of the election.
He also thanked the Board for his plaque.
ELECTION OF OFFICERS: Regina made a motion to present a
slate of nominees: David Goslin as President, George McLennan as Vice
President, Uri Arkin as Secretary and Karen Wehner as Treasurer. David Dale
seconded. All in favor.
George turned over the chair to David Goslin. David thanked
George for all of his time and efforts as President.
COMMITTEE ASSIGNMENTS: David read the list of committee
members and reported that by George Waters of the ad hoc Committee on Traffic
would be presented to the Board next month. Other current ad hoc committees
are working on issues of playgrounds, support for the aging and feasibility
study for a community center.
SCHEDULE OF BOARD MEETINGS: It was agreed that Board
meetings will continue to be held on the second Wednesday of each month.
CALENDAR REVIEW: Review of the monthly calendar took place.
LBA AUDIT UPDATE: Karen reported that the audit has been
finalized and hard copies are in hand. Inventory of all of our property was
discussed. She informed the Board that she and George met with the auditors to
discuss the cost of the audit and their recent request for additional
compensation. Karen told Board that the original estimate was $3,500 and that
they now have $9,000 in additional charges. Following a discussion, a motion
made by Diane and seconded by David Dale to accept the audit and to consider
the bill paid in full and express our appreciation to the auditor. All in
LBA BOARD ACTION ITEMS: George discussed a list that he
composed of the WID/LBA Task Force of action items formed from this committee.
ACCOUNTING PROCEDURES: Karen reminded the Board that the
budget has gotten increasingly complicated including the reserves and requested
the Board that when people submit a bill for payment or reimbursement, they
will need to clearly indicate which account(s) need to be charged. She gave an
example of the sand that was purchased for the playground equipment but it
should have been put in capital improvements. Regina will develop a voucher
form for Board members to use.
LINES & SIGNS: George discussed traffic issues and the
fact that Dearborn and Waterway have not been marked clearly. He stated that
Alan Pizarski has talked to VDOT to begin correcting this problem. Redrawing
the lines on Waterway/Potterton is being done as well. Diane expressed a
concern about house numbers that are not very visible. Pete Walker stated that
he would add this to the article he was writing for the Newsletter.
SPECIAL EVENTS: Uri will brief Shirley on her new position.
The ice cream social will be scheduled for Sunday, June 13.
WATER SAFETY/BEACH MAINTENANCE: Beach clean up will be May
8. Floyd Robinson is the captain of the beach chairpersons.
TREASURER’S REPORT: Karen mentioned that our current
insurance company has given us forms to update and submit. The Lake Barcroft
Foundation has to file tax returns for the first time this year in order to
maintain its tax-exempt status.
We received a bill from IRS that Ivan is working to
complete. Regina reminded the Board that the Bylaws require that an annual
audit or review is required.
ARC: David reported that the committee is moving along. He
discussed the rules and a situation that is currently taking place. Kevin
discussed establishing fines down the road for those that do not comply with
COMMUNITY WATCH/SECURITY: Pete will be sending a letter to
Mason District for officers for the summer and will increase their salary to
$35 per hour. He also suggested giving them a letter allowing the officers
access to the beaches. Boat patrol people will be contacted again to see if
they are interested in helping out again.
ENVIRONMENTAL QUALITY: Diane stated that the Hazardous
Waste day was very successful. Transportation of these items is an issue that needs
to be addressed for future removal dates. It was suggested contacting the
county to supply the appropriate bins or contacting the Fire Department.
LEGAL: Nothing to report at this time.
MEMBERSHIP: Regina reported that LBA received $300 in
transfer’s fees for the month of February.
PUBLICATIONS: Frank reported that $15,000 has been
collected in revenue on the Newsletter for the year. He added that the
directory is moving forward and another proposal has been received for
IMPROVEMENTS: Peter Finkel designed and built new bulletin
board and with the help of Pete Silvia, installed it at Beach 3. Richard Hardy
has agreed to build 3 picnic tables. Chris Van Every has labeled all the
plants in the community garden.
Shirley suggested naming the beaches and it was suggested to
put this on Lakelink to gather initial input from the community.
Diane reported on the beaver situation and a recommendation
has been given to relocate the beaver lodge. Betsy Washington is trying to
determine if there are young beavers. If not, it was suggested to try and move
the lodge back over to the island.
Diane was asked to raise the issue of the recent increased
property assessment and will the LBA Board consider a letter to the Board of
Supervisors to reduce the rate? It was felt that this was not a Board issue
and that each individual resident should contact the County.
The meeting was adjourned at 10:01 PM.
Chris Lawson, Lake Manager