MINUTES OF THE LAKE BARCROFT
ASSOCIATION BOARD OF DIRECTORS
September 14, 2005
The meeting of the Lake Barcroft Association (LBA) was
called to order at 7:36 PM by President Dave Goslin at 6425 Lakeview Drive,
Falls Church, Virginia. Those present
were LBA Directors David Goslin, George McLennan, Karen Wehner, Kevin Howe,
Diane Davidson, Carolyn Coldren, Stuart Feldstein, Shirley Timashev, Mike Stahl
and Jerry Mendenhall. Board members
Pete Walker, Frank Aukofer and Lark Lovering were not present.
The minutes of July 13, 2005 were approved as
CALENDAR REVIEW: The
calendar was reviewed.
ANNUAL COMMUNITY SERVICE AWARD: Dave read the names of the three nominees selected by the
committee. All three have made
important contributions to the community.
The criteria for the award are: The individual has made an extraordinary
effort over a substantial period of time; the effort has resulted in a lasting
improvement to the community; the accomplishment has provided a direct benefit
or service to the Lake Barcroft community.
George stated that he would like to add a fourth criteria for the
selection of this award.
Motion made by Kevin and seconded by George to amend the
existing policy to include a fourth criteria:
the individual serves as a positive force in the community and as a role
model for others. All in favor. The award will be presented at the annual
membership meeting in February.
Upon a motion by George, and seconded by Diane, The Board
unanimously approved making the award to one of the three candidates nominated
by Pete Walker. Dave asked George
to develop a citation/paragraph about the award recipient. George suggested a special glass plaque be
given for this award and he will work with Chris on this.
TECHNOLOGY COMMITTEE’S PROGRESS REPORT: George distributed a summary of items that were discussed at a recent
meeting held to identify areas of
information sharing and communications where applications of new technology or
better use of current technology might result in a better level of services for
the residents of Lake Barcroft. He will
continue to keep the Board informed of any updates.
ARC APPEAL: Mr.
Leigh Curry presented to the Board his reasons for appealing the ARC’s decision
to deny his application to replace his dock, which substantially exceeds the
ARC guidelines. . He referred the Board
to his letter of August 22. In response
to a question from the Board, Mr. Curry indicated that he was unwilling to
modify his request for Board approval.
Following discussion, the Board voted unanimously to support
the ARC’s decision to deny Mr. Curry’s current proposal, but to encourage him
to modify his proposal and resubmit it to the ARC.
POLICY REGARDING DOCK CONSTRUCTION AND REPLACEMENT.
Stuart reported on a recent meeting with the association’s attorney regarding
enforcement of the ARC guidelines on size of docks. Following discussion, the
Board voted unanimously to give preliminary approval to the following
clarification of the Board’s policy in regard to the enforcement of ARC
guidelines regarding the construction
and replacement of docks:L“First, all future dock construction and replacement
must receive ARC approval. If such
approval is not obtained, or the dock construction exceeds the terms of the ARC
approval, the Board and the ARC will act to enforce compliance with the
Guidelines. Second, in the case of
existing docks which were built without ARC approval and which exceed the
Guidelines, the property owners will be notified that a notice of such
violation will be included in the disclosure packet provided to the purchaser
of the property. Third, for existing
docks which exceed the Guidelines but which received ARC approval, the ARC will
consider replacements which replicate the existing dock on a case-by-case
The Board further
directed that this clarification be accompanied by an introduction describing
the Board’s rationale for adopting this clarification, which shall be published
to the community for comment prior to final consideration by the Board no
earlier than January.
TRAFFIC CALMING ON DEARBORN DRIVE: Dave is trying to arrange a meeting with involved parties,
including Penny Gross,regarding the two speed humps recently installed on
Dearborn with the goal of attempting to have the shorter and higher speed hump
converted into a speed table.
PREPARATION FOR THE CIVIC AFFAIRS MEETING: Dave discussed the agenda and the following
agenda items were agreed upon:
Welcome and update
from JEB Stuart Principal Mel Riddile
SPECIAL EVENTS: Shirley reported that the web page has been
coordinated with the various organizations within the community and a calendar
of events now exists for the various groups.
She stated that she had received a bill from a resident for
reimbursements for expenses incurred over several past years. Concern was expressed that these expenses
could not be taken from past budgets and would have to come out of this year’s
expenses. The Board approved the
request but asked that he be made aware that in the future, receipts must be
submitted in the year that they were spent in order to receive reimbursement.
WATER SAFETY/BEACH MAINTENANCE: Mike said there are 14 boats that do not have stickers or lot
numbers on them and 48 boats that do not have 2005 stickers but do have lot
numbers. He will take steps to contact
those that are identifiable.
Mike discussed a recent incident on the lake involving four
teenagers, including two residents,
which was reported by the Water Safety Supervisor, Anne Marie Hardy, and
involved alcohol and unsafe operation of a pontoon boat, as well as verbal
harassment of a lifeguard. The Board discussed the situation at length and
concluded that actions already taken by Anne Marie were sufficient to deal with
Karen reported that the BBI tax returns have been signed and will be
mailed. Karen discussed her concern
about the possibility of insurance rates increasing due to the recent hurricane
and will contact our insurance representative to see what is expected for
2006. She requested budget figures from
Board members in preparation of the 2006 budget.
discussed recent neighbor issues. It
was suggested that LBA might need the services of a professional arbitration
specialist in the future to deal with intractable conflicts.
Diane called attention to a draft policy regarding trees. Stuart suggested including this in the HOA
packets. The Board voted unanimously to
approve this policy statement.
reported that the law requires a license to show movies at the beach and will
relay this information to the appropriate person.
reported that LBA had received 3 new members and 7 transfers in August for a
total of $11,200. Presently there are
covered Mike’s report and discussed his request for $2,000 for the WID to
spread surge stone and concrete-treated aggregate later this fall along beach
The meeting was adjourned at 11:15 PM.
Respectfully submitted by,
Chris Lawson, Acting Secretary