MINUTES OF THE LAKE BARCROFT ASSOCIATION BOARD OF DIRECTORS

 

December 14, 2005

 

The meeting of the Lake Barcroft Association (LBA) was called to order at 7:37 PM by President David Goslin at 6425 Lakeview Drive, Falls Church, Virginia.  Those present were LBA Directors David Goslin, George McLennan, Karen Wehner, Kevin Howe, Diane Davidson, Pete Walker, Stuart Feldstein, Jerry Mendenhall, Shirley Timashev, Mike Stahl, Frank Aukofer, Carolyn Coldren and Lark Lovering.  Improvements Committee member Mike Niebling was also present.  Other guests present were lake residents Bill Herz, Steve Klein, and Richard Schoen.   David Penland, Terry Jamison and Walter Cate attended the meeting on behalf of the JEB Stuart Crew Team.

 

The minutes of November 9, 2005 were approved with the following correction: 

Karen Wehner made a motion, seconded by Kevin Howe, for the Board to authorize up to $10,000 for trees and $2,000 for the Parcel A Survey in 2005.  All voted in favor.

 

OLD BUSINESS

 

CALENDAR REVIEW:  The calendar was reviewed.

 

NOMINATING COMMITTEE UPDATE:  George McLennan distributed the following list of   candidates running for the Board: Kevin Howe, Shirley Timashev, Jerry Mendenhall, David Goslin, Bill Herz, Steve Klein, Kim Willenson, Andrew Cambern, Mark Cavich, Richard Schoen and Frank Johnson.  Seven positions are open. 

 

Chris Lawson reported that February 23 is the date of the annual meeting at JEB Stuart High School. 

 

The February Board meeting date has been changed from the 8th to the 15th.

 

NEW BUSINESS

 

JEB STUART CREW REQUEST:  Kevin Howe reported to the Board on the JEB Stuart crew team request to use the Lake for practice this winter.  He noted that the LBA is named on the crew insurance policy.  He added that the team would like to have a gas powered boat on standby for safety purposes.  Practices will begin February 20 and end in early April.  They will take place Monday through Friday from 2:30 PM to sunset or 6:30 PM at the latest and from 9:00 AM to 1:30 PM on Saturday.  A trailer at beach 4 will be used to store the boats.  Karen Wehner pointed out that the trailer must be placed where it will not block rescue vehicle access to the beach.

 

A motion was made by Kevin Howe and seconded by Mike Stahl that LBA approve the JEB Stuart crew team’s using the lake for practice as described in the agreement dated December 14, 2005.  All in favor.  Kevin Howe and Mike Stahl will work on an article for the upcoming Newsletter.

 

DUMPSTER DAY:  George McLennan made a motion to table this discussion until a representative of the organization which is offering to host a dumpster day is present. Seconded by Pete Walker.  All in favor. 

George McLennan will contact Heather Thomas about this.

 

COMMITTEE REPORTS

 

SPECIAL EVENTS:  Shirley Timashev is working with Regina Derzon to develop a website for charitable donations and hopes to have it ready in February. 

 

WATER SAFETY/BEACH MAINTENANCE:  Mike Stahl reported that he had made an offer to Water Safety Supervisor Anne Marie Hardy for the upcoming summer season but unfortunately she has declined the offer due to her teaching position. He will post the job listing in the Newsletter and on Lake Link.  He would also like to reactivate the beach captain program through the program.

 

TREASURER'S REPORT/2006 DRAFT BUDGET:  Karen Wehner presented the proposed budget for 2006.  Source of payment for the handbooks was discussed.  It was agreed that the cost of producing the handbooks will come out of the 2005 budget.  The Board was informed that the WID will no longer contribute $10,000 towards maintenance.  A motion was made by Diane Davidson and seconded by Pete Walker to approve the proposed 2006 budget.  A vote on the proposed budget was deferred until after the executive session.

 

ARCHITECTURAL REVIEW COMMITTEE:  Kevin Howe reported on recent issues and activity in the community.

 

COMMUNITY WATCH/SECURITY:  Pete Walker attended the community action committee meeting last week.  He raised the issue of making the fire and police departments aware of people who are immobile in their homes.  He said he would inform the community through the Newsletter that residents needing special assistance are advised to notify the fire and police departments of their situation.

 

ENVIRONMENTAL QUALITY:  Diane Davidson reported on the quarterly WID meeting.  The WID intends to make a good effort to get more residents to use the appropriate fertilizer in order to prevent algae bloom on the lake.  An insert on this subject will be put in the Newcomer’s packet as well.  She also plans to assemble a group of volunteers to go out on the lake and identify sites where there are large amounts of run off. 

 

LEGAL:  Stuart Feldstein reported that he had received a call from someone concerned about excess numbers of people living in a rental house.  He has instructed the person to contact the county.

 

David Goslin reported that he has begun the process of sending letters to nonpayers of LBA fees.  In January, the list of remaining nonpayers will be turned over to our attorney.

 

MEMBERSHIP:  Carolyn Coldren reported that LBA received 2 new members from Parcel A at $3,500 each for a total of $7,000 in November.  There are now 1039 active members.

 

PUBLICATIONS:  Frank Aukofer reported that the newsletter is running smoothly.  George McLennan added that Tom Donlan ran a photo contest and has put 12 photos into a calendar for 2006. He will be selling the calendars for $20 to cover printing costs.

 

In response to a request from the WID, the LBA Board approved the following motion made by Stuart Feldstein and seconded by Mike Stahl: that LBA provide up to a Ľ page ad up to 7 times a year at no cost to the WID.  Shirley Timashev amended the motion to apply to 2006.  Jerry Mendenhall and George McLennan opposed.  Motion carried.

 

IMPROVEMENTS:  

Mike Niebling hopes to ask for volunteers for the upcoming year.  Authorized expenditures and improvements were discussed. The Parcel A retaining walls were discussed.  Jerry added that the survey of the Cloisters has been completed and that the area should be inspected to determine whether common areas have been degraded and must be restored by the builder.  Kevin Howe has determined that two plat plans were created in August of 2002 and has asked the surveyor to obtain them.

 

The Board went into executive session to discuss Chris Lawson’s contract.

 

Stuart Feldstein made a motion, seconded by Diane Davidson, to renew Chris Lawson’s contract for a 2 - year period.  The motion was amended to increase her compensation to reflect her actual duties. All in favor.  Frank Aukofer made a motion, seconded by Mike Stahl, to give Chris Lawson a bonus for her performance over the past two years.  All in favor.

 

Karen Wehner made a motion, seconded by George McLennan, to amend the income projection for the budget and the compensation for Chris Lawson.  The budget was approved unanimously.

 

The meeting was adjourned at 10:29 PM.

 

Respectfully submitted by,

 

Lark Lovering, Secretary