MINUTES OF THE LAKE BARCROFT
ASSOCIATION BOARD OF DIRECTORS
January 11, 2006
The meeting of the Lake Barcroft Association (LBA) was
called to order at 7:35 PM by President David Goslin at 6425 Lakeview Drive,
Falls Church, Virginia.† Those present
were LBA Directors David Goslin, George McLennan, Karen Wehner, Kevin Howe,
Diane Davidson, Pete Walker, Stuart Feldstein, Jerry Mendenhall, Shirley
Timashev, Mike Stahl, Frank Aukofer, Carolyn Coldren and Lark Lovering.† Improvements Committee member Michael Niebling
and lake resident and web master Charles Turner were also present.
The minutes of December 14, 2005 were approved as
CALENDAR REVIEW:† The
calendar was reviewed.
DUMPSTER DAY REQUEST UPDATE:† George McLennan reported that discussion had
been tabled until the March board meeting.
ANNUAL MEETING PREPARATION:†
David Goslin discussed the agenda for the upcoming annual meeting. Brief
reports will be presented on the following subjects:† Treasurerís report, Environmental Quality with emphasis on the
use of proper fertilizer, Architectural Review Committee activities, and work
performed by the Improvements Committee.†
David Goslin will give the presidentís report. Supervisor Penny Gross,
Congressman Tom Davis, and other interested elected representatives will have
the opportunity to say a few words.
WEB SITE IMPLEMENTATION OF THE COMMUNITY DIRECTORY:† George McLennan demonstrated enhancements
which webmaster Charles Turner has designed to make the community directory
available on the LBA website.† A lengthy
discussion took place involving the security level of this link and explaining
the security features that Turner has already built into the enhancement.
Diane Davidson made a
motion to:† approve establishment
of an online directory with access restricted to members of the community;
inform the community of this new feature through the newsletter and at the
annual meeting; and, give each household the opportunity to opt out of
inclusion in the online version of the directory.† Shirley Timashev seconded the motion.† All voted in favor.
George McLennan thanked Charles Turner for all of his work
in developing another well designed addition to the website.
Mendenhall called attention to Michael Nieblingís written† report.†
He added that the survey has been completed in the Parcel A area.† In the next few weeks, board members will
walk the perimeter of this area with a surveyor to determine its precise
boundaries.† The board discussed the
need to set up markers which will be substantial enough to be permanent.† Kevin Howe reported that he will be meeting
with a structural engineer to discuss the steps and the retaining wall.† David Goslin raised the issue of the
existing fence behind Jay Miller which the developer had begun to remove.† Jerry Mendenhall and Mike Niebling were asked to prepare a report for the annual meeting
on all the recent activities in Parcel A.†
The possibility of preparing a digital slide presentation of these and
other actual improvements to accompany the talk was raised. Jerry Mendenhall
suggested that the Board might want to consider purchasing a computer projector
so that the community will have ready access to its own projector and will no
longer have to borrow one for special events.†
Shirley Timashev made a motion to authorize George
McLennan to spend up to $2,000 for a digital projector.† Seconded by Pete Walker.† All in favor.
will work with Karen Wehner to clarify the reporting of maintenance
expenses.† He expressed a concern that
the projected 2006 maintenance budget actually is $2,000 less than in 2005 due
to WIDís withdrawal of their $10,000 contribution.† He was assured that the
Board does not intend for there to be any reduction in the maintenance budget
for 2006.† Diane Davidson
requested better coordination between the environmental quality committee and
the improvements committee when preparing invoices for tree planting.
Shirley Timashev said that she would like to start
collecting photos in 2006, and George McLennan said that he already had access
to photos, and would prepare a background slide show for this annual meeting.
WATER SAFETY REPORT:†
Michael Stahl reported that an ad will appear in the January newsletter
requesting applications for the position of Water Safety Supervisor.† The announcement has already been listed on
Lakelink†† He has also published a
request to reactivate the Beach Captain program.† He reported on a recent incident involving unsupervised children
walking on dangerous ice. In response to this incident, Michael Niebling posted
temporary warning signs.† He also
suggested having long ropes available.†
They will work with Stuart Feldstein to develop permanent signs to
address this problem.
REPORT: Karen Wehner noted that, to comply with the Virginia Property
Owners Association Act, in 2006 the board must do its five-year review to
determine the replacement cost of all LBA property and the adequacy of the
level of annual contributions to the Asset Replacement Reserve Fund.
Wehner also reported that she announced through the Newsletter that the Finance
and Audit Committee is seeking new members with accounting or auditing
experience so the committee can begin work on the 2005 financial review.
She is now working with LBA's accountant to finalize the 2005 spending
figures. She reminded the Board that when submitting invoices for
payment, board members must annotate the invoice with the applicable budget
category so that expenses are posted to the correct accounts.
ARCHITECTURAL REVIEW COMMITTEE:† Kevin Howe reported ongoing activity.
Walker updated the Board on the issue of alerting the police and fire
departments of the presence of handicapped residents who might need special
attention during an emergency.† He was
informed that emergency responders from both departments routinely check for
residents with mobility problems so that a separate listing of handicapped residents
is not appropriate.
Diane Davidson reported on recent goose activity in the lake.
Coldren reported that LBA received 5 membership payments in the month of
December:† 2 new memberships at $3,500
each and 3 transfers at $100 for a total of $7,300 received.† Presently there are 1026 active members, 4
non-members, 1 partial and 10 outstanding transfers for a total of 1041 lots.
Aukofer announced that publications in 2005 produced a net profit instead of a
cost to the community. David Goslin authorized a celebratory dinner for the Newsletter team to express the Boardís appreciation
for their efforts and successful year including Chris and Vince Lawson for
their contributions as advertising managers.
The meeting was adjourned at 9:35 PM.
Respectfully submitted by,
Lark Lovering, Secretary