MINUTES OF THE LAKE BARCROFT
ASSOCIATION BOARD OF DIRECTORS
November 8, 2006
The meeting of the Lake Barcroft Association (LBA) was
called to order at 7:37 PM by President Stuart Feldstein at 6425 Lakeview
Drive, Falls Church, Virginia. Those
present were LBA Directors Stuart Feldstein, Dave Goslin, Mark Cavich, Jerry
Mendenhall, Kevin Howe, Steve Klein, Carolyn Coldren, Lark Lovering and Shirley
Timashev. Board members Frank Aukofer and Bill Herz were not
present. Board member Mike Stahl has
The minutes of October 11, 2006 were approved as corrected.
CALENDAR REVIEW: The
calendar was reviewed.
OCTOBER 25 CIVIC AFFAIRS MEETING: Stuart reported that the Civic Affairs
meeting went well. Politicians,
including those running for national office, were able to speak as were several
Barcroft residents concerned about the speed of traffic on Waterway Drive
between Crosswoods and Cavalier.
NOMINATING COMMITTEE REPORT: Dave Goslin reported that more
nominations for the board
are needed. Because only a
small portion of those approached choose to run and because Frank Aukofer, Mike
Stahl and Lark Lovering’s slots will be open, six
positions need to be filled. So far Dave
has two definite candidates and three probable ones. One candidate is trying to change the regular
meeting of another group so that she will be able to run for the board.
2007 BUDGET PREPARATION:
Jerry Mendenhall reported on the second draft of the budget which has
been changed to reflect estimates of the likelihood of increased expenses for
some categories in 2007. So far in 2006
most categories have been under budget.
A significant increase is included for the Beach 5 RPA garden which may
require about $20,000. The predicted reserve for 2007 is $28,000 less than for
2006. Dave Goslin raised the issue of
the amount of contribution needed for the Parcel A
retaining wall reserve fund. The county
has done its part but we are still awaiting an engineer’s report on the
appropriate amount that should be accumulated in this fund. The reserve needed for actual replacement
may be as much as $100,000.in today’s dollars but we may not have to budget for
INACTIVE BOARD MEMBERS:
The Board discussed actions which might be taken to remove board members
or make changes in board member portfolios.
In spite of absences, there has been a quorum of 7 present for every
meeting so far this year. It was pointed
out that current bylaws have strong provisions for dealing with this issue.
CONSIDERATION OF DUE PROCESS RULES: Only a few comments on the proposed due
process rules have been received, six approving, three with questions, and two
opposed. One person, Sam Rothman, did a
detailed reading and made useful edits.
Board member Steve Klein raised the issue of what procedure would be appropriate
if an owner disobeys the rules and sells.
Would the penalty be assessed against the new owner? In such a case, under the POA Act, properly imposed
charges are considered an assessment and if they are unpaid, the POA can file a
lien which would have to be assessed on sale.
Stuart Feldstein explained how the due process rules would work. The LBA would have to send a letter to the
resident who would have a certain number of days to respond. If they rectify the problem, the issue is
over. If they don’t, a hearing becomes
necessary. There are many procedural
hoops to go through and anyone who still receives an assessment would be very
unusual. It is hoped that the existence
of these rules will reduce the number of residents with problems even lower.
Shirley moved that the new due process rules be approved,
Steve Klein seconded the motion.
Discussion before the vote included the issue of the cost of
implementing the rules outweighing the benefit (raised by Dave Goslin) and the
issue of avoiding selective enforcement, (raised by Jerry Mendenhall). Stuart Feldstein pointed out that the board
is already faced with the issue of selective enforcement and is dealing with it
when enforcing limits on dock construction, inspecting for boat stickers, and
checking beach tags. He mentioned that
the new rules will allow the suspension of beach privileges as a
deterrent. Speaking for her motion,
Shirley Timashev stated that the whole procedure is triggered by a demand
letter of which there will be very few.
The motion carried with Jerry Mendenhall and Dave Goslin opposed.
WATER SAFETY/BEACH MAINTENANCE: Kevin Howe reported that inspections of boats
on Beach 5 have been completed. Three to
five boats have been pulled from each beach.
There is a problem with kayaks that are not on racks and boat trailer(s)
that are parked at the beach next to the boat racks. Next year boats on private property that go
into the lake will also be inspected for stickers. Lifeguards will check for boats without
current stickers and at least note lot numbers for possible follow up. Kevin reminded the board of the need to clean
thoroughly any boats that have been in another body of water.
Kevin Howe mentioned that a burglary occurred at Crosswoods
and Dearborn. Kevin reported a call from
Lillian Peterson about Mr. Baker’s car repair business which repeatedly
produces cars in the street in front of his house that are in various states of
repair. It was pointed out that cars
which meet the definition of “inoperable” (i.e. on blocks) and are unlicensed
can be towed. Chris LaChance
will check to see if the current crop of cars in front of
this house meet the definition and will call the police to have them
towed from the county right of way if so.
IMPROVEMENTS: Steve Klein reported that the parking lots
have been striped. Kevin Howe reported
on progress on Beach 5. WID has been
clearing the brush and putting in biologs. A troop of cub scouts may help spread mulch
in the cleared area.
SPECIAL EVENTS: Shirley Timashev is working on the 2007
calendar on the website.
WATER SAFETY/BEACH MAINTENANCE: Dave Goslin reported that
Van Hoffman is not returning. This means
that the board must find both a new board member to chair this committee and a
new person to be water safety supervisor.
One candidate (Bink Stewart) is excited about
the position but will not be available until June or later. He may also not be qualified to teach. Therefore, Dave is still looking for
candidates and requested that all board members keep this in mind. Kevin suggested that we again call the George
Mason aquatic program. Water safety
equipment needs to be replaced for a cost of approximately $1500.
Jerry Mendenhall handed out the Treasurer’s report and pointed out
several requirements for the board.
First, he will control down to the line item amount. Any committee chair expecting to spend more
than the line item amount must come to the board for approval first. As Dave Goslin pointed out, however, there
may be emergency needs which have to be met before the next meeting, for
example, a new motor on short notice for the lifeguards. In such a case, the president of the board
can approve an increase. The board must
also approve any transfers between line items provided however, a committee
chair shall have the discretion to reallocate funds.
ARC: Kevin reported that WID is pursuing FEMA funding for
clean up of the June storm.
Bill Herz is in Minneapolis.
gave the report for October.
Cavich reported on upgrading the website.
He is using software to make uploads easier but secure.
OTHER BUSINESS: Stuart Feldstein reported on unexpected real
estate taxes levied over the past two years on LBA owned parcels around Parcel
A. The foundation that currently owns
the parcel is taxable but the homeowners’ association would be exempt. He has filed for an exemption for the
foundation. If that is refused, he
proposes changing ownership to the association.
The issue of Pat DiVito and the
beavers raised its head again. He has
been told not to trap beavers in the water or on the island.
Three publications will be produced – 1) regular directory
2) governance (decadal) and 3) environmental.
Mark will work with Chris Lawson on the directory and all residents will
be asked to check their own listings.
Mark volunteered Dominique Cavich to be hired to complete the
directory. The environmental piece is
The meeting was adjourned at 9:45 PM.
Respectfully submitted by,
Lark Lovering, Secretary