MINUTES OF THE LAKE BARCROFT ASSOCIATION

BOARD OF DIRECTORS


January 9, 2008


The meeting of the Lake Barcroft Association (LBA) was called to order at 7:40 p.m. by Vice President David Goslin at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors David Goslin, Cindy Waters, Mark Cavich, Jerry Mendenhall, Carolyn Coldren, Bill Herz, Kevin Howe, Steve Klein, Joe Pisciotta and Pete Walker. Board President Stuart Feldstein and members Lisa Levin and Shirley Timashev were not present.


The minutes of December 12, 2007 were presented. Jerry Mendenhall moved to accept with a second by Carolyn Coldren. The minutes were approved unanimously.


A review of the agenda noted three major items for discussion: an update on the fence appeal; a discussion on the fireworks; and a dam regulation update. As part of the agenda discussion, Dave shared a letter to Stuart from ten community residents comprising the Barcroft Residents for Reasonable Traffic.



OLD BUSINESS


CALENDAR REVIEW: A review of the calendar noted that the Association Annual Meeting is scheduled for February 11, two days before the next scheduled Board meeting on February 13. Historically, March is usually when the Board votes on organization. After some discussion, Pete moved that the Board’s next meeting take place on February 6 with a second by Kevin Howe. The vote to change the date was unanimous. Cindy noted that the five school donations, scheduled to be mailed on January 30, should be $300 each.


FENCE APPEAL UPDATE: Cindy Waters reviewed the status of the appeal, focusing on the meetings that she and Dave Goslin have had with Nancy Jones and the Kleimans. The Kleimans have received the letter from the LBA requesting that they modify the fence. We are waiting for their response.


FIREWORKS DISCUSSION: Kevin Howe reported that the ATF set up a meeting for rigorous inspection concerning our fireworks permit which expires on July 1. Several hours were spent going over paperwork and a site visit to Beach 3. The following week is scheduled to go over deficiencies. A big issue, although it actually may be a non-issue, is that the ATF considers the trailer to be a magazine even though fireworks are not stored there. The supplier can provide us with a letter of contingency. Kevin suggested that we might want to purchase a sea container – it is thicker and can be locked – and then maybe sell our current container. We will have more information after the second agent visit.


DAM REGULATION UPDATE: Kevin began the discussion concerning the dam regulations being revised by the State of Virginia. Revised regulations were issued in November and comments were requested. Approximately 200 comments were received and, as a result of that volume, the vote has been postponed until January (although it may now be February or even later). The review has taken longer than expected; “word” is that the regulations will not change much. Bill Herz suggested that it is politically naïve to generate comments and then sit back. WID is not using the resource of the LBA. Dave suggested that a subset of the Board and WID get together to discuss the next step, if there is one. Board members Bill Herz, Jerry Mendenhall, Kevin Howe, Cindy Waters, Dave Goslin and/or Stuart Feldstein agreed to serve in this capacity and were available to do so soon. Bill further suggested that we pursue a parallel track and ask our attorney for our options on the legal front. Dave agreed to discuss this with Stuart.



NEW BUSINESS


ANNUAL MEETING PLANNING: The Board reviewed a possible agenda for the annual meeting in February. Items include: Introduction of candidates; minutes from last year’s meeting; President’s report; Treasurer’s report; Committee reports (Improvements, Publications and Water Safety); and a WID report.


DATE OF FEBRUARY BOARD MEETING: Dave reminded that the next Board meeting will be February 6.


OTHER NEW BUSINESS: To begin the discussion of the request from the “Barcroft Residents for Reasonable Traffic,” Dave gave an extensive background explanation of what is required to proceed with traffic calming measures. The question for the Board was to agree or disagree with the group’s request for a poll of the households in the affected area. The Board’s feeling was to decline the group’s request but to offer an opportunity to present at the Annual Meeting on February 11.


IMPROVEMENTS: Steve said that the planting at Parcel A has been completed. He mentioned that George McLennan estimates that there will be a $4,000-6,000 cost overrun.


SPECIAL EVENTS: No report.


WATER SAFETY/BEACH MAINTENANCE: Joe stated that Kevin Hardy has reserved an apartment at Oakwood for the summer. He also said that Kevin’s contract is being refined.


TREASURER: Jerry indicated that the maintenance budget showed a change of an additional $10,000. Kevin Howe moved to approve the change with a second from Pete Walker. The vote to accept the change was unanimous. Jerry continued with a discussion of the review of fund balances and made particular note of the reserve for asset replacement. After some discussion, a recommendation was made that the reserve for asset replacement grow by only $10,000 (as opposed to the current $20,000) and that the reserve for contingencies grow by $20,000 (as opposed to the current $10,000).


ARC: Kevin indicated that he will put ARC information on the website. He also said that the ARC members will begin to meet on the first Monday of every month.


COMMUNITY WATCH/SECURITY: Pete reported that the police thanked the LBA for its contribution of cookies.


ENVIRONMENTAL QUALITY: Bill said that a resident in Parcel A has reservations about some of the plantings.


MEMBERSHIP: Carolyn reported that there were two transfers for a total of $200 in fees. Currently, we have 1,028 members, one partial member, four non-members and 11 outstanding transfers for a total of 1,044.


PUBLICATIONS: Mark reported that he is updating the calendar on the website.


OTHER BUSINESS: Kevin questioned if we need to change the by-laws regarding the nominating process.


The meeting was adjourned by 9:55 p.m.



Respectfully submitted by:


Cindy Waters

LBA Secretary