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Minutes of the Lake Barcroft Association - Board of Directors

February 13, 2013

The meeting of the Lake Barcroft Association (LBA) was called to order at 7:30 p.m. by Vice President Warren Russell at 6425 Lakeview Drive, Falls Church, Virginia.  Those present were LBA Directors Warren Russell, Cindy Waters, Jim Kilbourne, Rick Aldrich, Diane Davidson, Eva Kosztarab, Shane Oleson, Pat Payne and Betsy Washington. Board members not present were Sally Determan, Frank Phillippi and Diane Smalley.  Maintenance Co-Chair George Waters was also in attendance.

The minutes of the December 10, 2012 were approved as presented.  The agenda was reviewed.

COMMUNITY FORUM

BEACHWAY DRIVE PROPOSED TRAFFIC SIGNS: The resident making this proposal was unable to attend and the discussion was postponed.

OLD BUSINESS

CALENDAR REVIEW:  The calendar was reviewed with a few changes.

ANNUAL MEMBERSHIP MEETING: The agenda was reviewed and revised. 

NEW BUSINESS

CREW TEAM REQUEST UPDATE: The contract is prepared for signature but we are waiting to receive waivers and insurance coverage.

MEMORIAL TREE REQUEST: Betsy and George discussed the proposal for a memorial tree to honor Rich Hardy. Betsy suggested a river birch and George explained his discussions with the Hardy family concerning location; it was decided to plant in the Community Garden. Chris and George discussed the 20 plus years of volunteer work performed by Rich including building boat racks, lifeguard stands, benches and repair of lifeguard boats. 

A motion was made by Eva and seconded by Diane Davidson that a River Birch and small engraved plaque be dedicated at the Community Garden in honor of Richard Hardy.  All voted in favor.

COMMITTEE REPORTS

MEMBERSHIP: Cindy reported that $300 in transfer fees were received in December and $50 in January. She added that 875 lots have paid their annual fees and 170 are currently unpaid.  Chris added that she deposited $177,899.08 in January and $135,917 thus far in February for a total of $313,816.08.

COMMUNICATIONS AND PUBLICATIONS: Shane reported on the kickoff for the website with Taoti. Shane has taken an initial look at the content and will distribute to committee chairs for review and updates. He also indicated that Taoti has been flexible so far in the process. The directory group will meet soon and photographs for the cover have already been received for review. He indicated that the Board will need to decide at some point what is to be public and what is to be private on the website.

ENVIRONMENTAL QUALITY: Betsy said that plans are moving along for Earth Day which is scheduled for April 21 with a rain date of April 28 and a list of programs was passed around. She indicated that she has been working with WID on the recently passed Beaver Management Plan A handout on Tips for Protecting Property from Beaver Damage has been expanded to incorporate new deterrents and to compliment the revised Beaver Management Plan. Finally, the Beaver Task Force Committee has worked with the Humane Society wildlife service program to develop a Beaver Assessment and Wildlife Conflict Solutions program where residents can contract with the Humane Society to solve and guarantee a host of potential wildlife/human conflicts in a humane way and in accordance with LBA and WID policies. All will be posted on the website.

ARCHITECTURAL REVIEW: Rick mentioned that he has been working with Betsy on accelerated procedures for anti-beaver structures. The committee is still working on rewriting the guidelines and will present to the Board. Six approvals were issued this month. He is working with Shane on updating the application process on the website and he is working on compliance letters for houses going on the market.

LEGAL: The Taoti and JEB Stuart HS crew agreement were reviewed. Eva discussed an easement issue for a home on the market; the easement is for lake access and shared pontoon. She will also research our authority to issue fines.

SPECIAL EVENTS: No report.

SECURITY: No report.

TREASURER: The financial information was made available today.  Jim is working to reformat the budget information for ease of use by the accountant. A review of the recently received 2011 audit looks good. He also indicated that the Board needs to think about what is public and what is private for publication on the website. For now, it was agreed that the 2013 could be published in the public section.

MAINTENANCE: George gave a report including repair of a split rail fence, the final report on the Beach 5 electrical box, street sign repair at Grass Hill Terrace and Woodville, Beach 3 stump grinding and removal, and pending fence repair at Beach 2. He has received a request for street signs in the Parcel A and will research it. He also indicated that Diane Davidson had spent a great deal of time recoding the M&I budget entries.

WATER SAFETY/BEACH MAINTENANCE: Pat gave an update on the pending boat auction litigation and mentioned that the trial will take place on March 11.

The meeting was adjourned at 9:15 p.m.

Respectfully submitted,

Cindy Waters, LBA Secretary