Minutes of the Lake Barcroft Association - Board of Directors
November 12, 2014
On November 12, 2014 the Board of Directors of LBA met at 7:30 at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors, Sally Determan, Lee Price, Anne Cullather, Warren Russell, Betsy Washington, Rick Aldrich Shane Oleson, Eva Kosztarab , Frank Phillipi and Bill Lecos, Pat Payne and Diane Smalley. Jim Kilbourne was not in attendance. Also attending the meeting was Chris Lawson.
Lee made a motion to accept the minutes of the October meeting, which was seconded by Frank. The minutes were approved unanimously. The community calendar was then reviewed but there was no discussion or questions.
Jeb Stuart Cell Tower
He also reported on the status of developments for the updated website: Teoti has turned over the assets and the final check for payment can be released. He has held preliminary meetings with the new consultants and a draft agreement has been drafted.
Shane then updated the Board on his efforts to research vendors to support a new community emergency alert/notification service. He reviewed three vendors, and is recommending the company Swift911. Discuss was deferred until the budget discussion.
Newcomers Welcome Basket
Emergency Alert Services
Architectural Review Committee
2015 Annual Meeting
Legal – Eva reported on the results of her research regarding requirements for keeping minutes during executive sessions of the Board. She confirmed that there is a requirement to keep minutes, and when they require approval, the Board should go into executive session to review, discuss and approve the minutes. The minutes from such sessions shouldn’t be published on the community website, but records should be maintained in the LBA office. Anne Cullather agreed to provide minutes for the executive sessions since she has been Secretary. On a separate ARC-related matter, Eva agreed that either she or Rick will circulate the list of proposed maintenance items that shouldn’t require ARC approval. Eva further reported that the Quit Claim Deed for the property on Beachway has been prepared, and that the agreement to resolve a property encroachment issue with the Penlands has been recorded. Eva then reported on the results of her research regarding LBA’s policies regarding signage in the community, and indicated she needs to work with Rick regarding enforcement practices. Sally suggested the Board might pre-approve certain categories of signs (e.g., political, real estate, school events, etc), and any others would require prior approval. Eva will circulate Fairfax County’s “Clean Fairfax” document, with the suggestion that LBA simply mirror the County rules.
Architectural Review – 7 applications were received since the last Board meeting, and 2 appeals are pending.
Water Safety – No report for this month.
Special Events – Cullen O’Sullivan is coordinating the first annual holiday caroling event for December 20th, 5:45 – 6:45 at Beach 5.
Security – Bill Lecos is researching private security firms, including on-site mobile options and off-site video options.
Environment – Betsy reported on removal of invasive vines and her work on the 7-corners development issues.
A slate of new candidates has been identified for the 2015 elections.
The meeting adjourned at 9:03. There will be no board meeting in December.