Minutes of the Lake Barcroft Association - Board of Directors
February 11, 2015
On February 11, 2015 the Board of Directors of LBA met at 7:30 at 6425 Lakeview Drive, Falls Church, Virginia. Those present were LBA Directors Jim Kilbourne, Lee Price, Anne Cullather, Betsy Washington, Rick Aldrich, Eva Kosztarab, Frank Phillippi, Bill Lecos and Pat Payne. Directors absent from the meeting were Diane Smalley, Warren Russell, Shane Oleson and Sally Determan. Also attending the meeting was Chris Lawson.
The meeting was called to order at 7:30 by Jim Kilbourne.
The minutes from the January meeting were reviewed and revised. Pat Payne made a motion to approve the minutes as amended. Eva seconded the motion, and the minutes were approved unanimously.
The Board then went into executive session to review the minutes of the executive session held at the January 14, 2015 board meeting. Pat Payne made a motion to approve the minutes as amended, and Eva seconded the motion. The minutes were approved as amended by unanimous vote, and they will be included in a separate notebook maintained by Chris Lawson for executive session minutes.
LBA Exceptional Service Awards
LBA Sign Policy
Seven Corners Redevelopment Update
Architectural Review Committee
Regarding the revised guidelines, Rick indicated that the public comment period would remain open until the annual meeting, and that the Committee won’t be developing final recommendations until the comment period is closed. The big issues that are being highlighted in comments include fence heights, shed size, landscaping, and the definition of an “affected” neighbor. Jim, Betsy and Rick are still discussing what should be put in the ARC guidelines regarding trees, and will make a recommendation to the Board after the close of the comment period.
Improvements Committee – Frank had nothing to report.
Legal Committee – Eva addressed a WID easement issue and requested Board approval for Jim to execute easement documents related to property at 6200 Lakeview Drive. Frank made a motion to authorize Jim to execute the easement documents, which was seconded by Lee and approved by unanimous vote of the Board. Jim thanked Eva for her work on the issue.
Membership Committee – 3 transfer fees have been received. Of the 1045 lots in LBA, 831 have paid their dues and 214 have not paid as of February 11. Chris also noted that 131 proxies had been received for the annual meeting so a quorum had been achieved.
Architectural Review Committee – Rick reported that 4 applications had been reviewed. He has also been contacted by a builder who had purchased a vacant lot on Dockser Terrace, and Rick told him where on the LBA website the guidelines could be found.
Water Safety – Pat reported that Kevin Hardy will be again working for LBA for the summer. She is still working on his contract. Shane will investigate the possibility of having on-line W-2 forms on the community website. The President of Sleepy Hollow Recreation Association informally inquired whether LBA would be interested in providing lifeguard services to that pool. The Board discussed, but did not support this proposal.
Events – Diane was absent and there was nothing to report. Eva noted that she and Chris spoke with the insurance company and will add the December caroling event as a covered event on our policy.
Communications - Shane referred to the written report he had circulated We are still looking for a replacement Newsletter Editor, but Carol Donlan will continue assisting with the Newsletter until June while additional volunteers are recruited.
Security – Bill will provide a discussion of our options regarding private security services at the next Board meeting. He mentioned several incidents of vandalism that had been reported in the community.
Environment – Betsy provided an update on Earth Day programs, which will include education programs on trees and the participation of an urban forester.
Budget – Lee reported that more than $258,000 in income from all sources had been received as of the end of January, a significant increase over January 2014 receipts.
The meeting adjourned at 10:00 p.m.
Respectfully submitted by, Anne Cullather, LBA Secretary
Supplemental Minutes Re: an Electronic Vote on the Sears Site Plan