Minutes of the Lake Barcroft Association - Board of Directors


The meeting of the Lake Barcroft Association (LBA) was called to order at 7:30 PM by President Sally Determan at 6425 Lakeview Drive, Falls Church, Virginia.  Those present were LBA Directors Sally Determan, Warren Russell, Jim Kilbourne, Lee Price, Pat Payne, Betsy Washington, Eva Kosztarab, Frank Phillippi, Diane Davidson, Anne Cullather, Rick Aldrich and Shane Oleson.  Board member Diane Smalley was not present.  Lake resident George Erikson was also present.

The minutes of November 13, 2013 were approved as revised.  


CALENDAR REVIEW:  The calendar was reviewed.

PAVILION UPDATE:  Sally reported the results of the vote by the community on whether the Board should give further consideration to a pavilion at Beach 5: 293 voted no and 60 voted yes.  Sally said that she had just posted the results of the vote on lakelink.  Diane moved that the Board not allow consideration of a pavilion for 10 years. There was no second for that motion following a discussion that noted the current Board could not bind future Boards and that any future Board would be swayed by this lopsided vote by the community. 

A motion was made by Jim and seconded by Frank for the Board to halt further consideration of a pavilion. The motion carried 11-1, with Diane opposed.

PROPOSED BYLAWS CHANGES:  Eva led a discussion of proposed changes to the LBA bylaws for consideration at the February community meeting.  It was decided that Eva would make revisions consistent with the discussion and circulate new language by e-mail to the Board for a vote at the January 8 Board meeting.  

PROPOSED ARC REVISIONS:  Rick led a discussion of his draft of new ARC guidelines. Among issues raised were which neighbors should be notified when a proposal is presented to the ARC, rules for docks and seawalls and any grandfathering of such, fence height, and landscaping. It was agreed that Rick would take input from the discussion to revise the guidelines for a future Board meeting. 

NOMINATING COMMITTEE UPDATE:  Warren informed the Board that Chris had tentatively reserved 3 dates at the Belvedere school for the annual February meeting of the community. The Board decided to hold the meeting at 7:30 p.m. on Tuesday, February 25.  Chris will confirm.

RSU COMMITTEE UPDATE:  Lee reported on the second meeting of the RSU advisory committee. Prior to that meeting, the County had decided to allow RSUs only in areas zoned R-12 and above, which excludes lots in Lake Barcroft. The advisory committee nonetheless remained concerned with the potential effect of RSUs on Lake Barcroft residents to the extent that they might increase school crowding. The group did not yet have language to present to the Board.


MAINTENANCE:  Nothing new to report.

ENVIRONMENTAL QUALITY:  Betsy reported that a trained border collie may be available for the Geese Peace program. Mike Sternad has volunteered to lead negotiations with the breeder to be sure the collie is within the budget previously approved by the Board. They are also looking for a suitable home for the collie and have two potential families.  Betsy also described her preliminary efforts to apply for a grant to pay for native trees and landscaping in the community.

PUBLICATIONS:  Shane explained that another round of edits being done to the upcoming telephone directory would push delivery past the end of the year. Due to the extensive time required, he recommended that LBA pay someone in the future to get it completed in a timely manner.  The revision to the website is coming along.  He has asked Eva to review a contract amendment proposed by the company.

WATER SAFETY:  Pat received a report from Kevin Hardy that described the duties of his position.  

SPECIAL EVENTS:  Nothing new to report.

SECURITY:  Frank reported that things are running normally.

TREASURER’S REPORT:  Jim reported that as of the end of November, there is approximately a $75,000 surplus. He expected a much smaller surplus by the end of the year, with significant additional expenses and little or no new revenue.

ARC:  Rick said 7 applications were received and 6 were approved in the last month. One application submitted was to build a new home on Dearborn Drive.

MEMBERSHIP:  Anne reported that dues had been paid on all but 8 of 1045 lots and that all Parcel A lots were paid up.

LEGAL:  Nothing additional to report.

The meeting was adjourned at 9:56 PM.